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Planning Board Minutes 02/03/2009

SOUTH BERWICK PLANNING BOARD
REGULAR MEETING MINUTES
February 3, 2009
7:00 PM

ROLL CALL

Present: Cheryl Dionne (Chairman), Richard Clough, John Stirling, Mimi Demers, Brad Christo, Bill Straub, Bruce Whitney and Jim Fisk (Planner).

Susie Scott was taking minutes.

CALL TO ORDER

Chairman Dionne called the Planning Board meeting to order at 7:02 PM.

MINUTES APPROVAL

January 20, 2009 - Regular Meeting: Motion by Mr. Clough, second by Mr. Stirling to accept minutes as written, passed unanimously.

PUBLIC AUDIENCE
Cliff Cleary, 10 Spillanes Hill: Discussed the digital recording of meetings. He also addressed the proposed BR Zone in South Berwick which is currently restricted for business. Mr. Cleary discussed his family history in South Berwick, and hoped the Planning Board does not propose any limitations for local businesses.

Jack Kareckas, Great Works Regional Land Trust: Requested the opportunity to speak to agenda items.

Patricia Robinson, Conservation Commission and Great Works Regional Land Trust: Requested the opportunity to speak to agenda items.
CORRESPONDENCE
- none.
NEW BUSINESS

Chairman Dionne requested New Business be moved ahead of Old Business.

1. MSP#09-01; Nicholas G. Tsakiris (N.G.T. Consulting) - Concept Sketch for a Major Site Plan Application.

The Planning Office confirmed that all site application fees had been paid.

Nick Tsakiris, agent to the property owner presented a proposed multi-use building that could house clinical and office space with a possible health club. The applicant is interested in finding an acceptable concept to both the Town and the abutters, and whether this project would be feasible with the community. Mr. Tsakiris obtained permissions from the gas company for road access, and the DEP for stream crossings. CMP is holding back on approval until they finish the transmission pole installation. The applicant hired the engineering firm ATTAR Engineering. There will be no off-loading onto Route 236 so there would be no need for a state parking permit. There is a R.O.W. to Punkin Town Road. Road entrance location is determined by the CMP wires.

Patricia Robinson, Conservation Commission discussed concerns about the stream and wash out from big storms.
Jack Kareckas, Great Works Regional Land Trust discussed the brook tributary to the Quamphegan Brook, and the cascading effects and post development watershed.

Mr. Tsakiris responded that the DEP regulates washouts. Proper protections would be put in place to regulate the stream. The applicant is very conscious of the stream. The State provides a formula to address retention ponds, and there would be preliminary review for any stream crossings from the DEP.

Mr. Clough questioned at what point the Planning Board would recommend the applicant tie into town sewer, and what that requirement would be. He does not understand the concern for stream.

Mr. Tsakiris responded that although the stream is unnamed, the applicants took it upon themselves to investigate the stream through the DEP. He provided the Planner the SPECTRA energy Gas Line letter for the project file.

Mr. Straub discussed future development on the back properties and a possible separate access. Noted that the watershed has a cumulative effect, and discussed need for a solid drainage plans.

Mr. Straub discussed threshold amounts.

Mr. Fisk stated he has not reviewed the plan under floor plans or note #6.

Mrs. Demers discussed Note #5, which is still very preliminary.

Mr. Clough stated that this allowed commercial use would be a good project for this area.

Mr. Whitney requested aesthetics of the site be a consideration.

Chairman Dionne discussed proper zoning of the site for this type of proposal. There are specific criteria and standards for screening, preservation of landscape, materials to be used and issues of sewer connection.

Mr. Tsakiris stated that no work is scheduled until access is given from CMP. The applicant will try to save as many trees as possible, and will use conservative colors.

Chairman Dionne questioned the Planner as to the status of the applicant advertising this project concept to potential businesses.

Mr. Fisk recommended the applicant submit a complete application prior to further review. He stated that the applicant could advertise that they are in the permitting process but specify there has not been a concept/site plan approval from the Town. It is up to the discretion of the Planning Board and Town Council exactly how much advertising could take place. This project is an allowed use with major site plan. Parking requirements to be added to the record.

OLD BUSINESS and ORDINANCE UPDATES

1. Proposed BR (Business Residential) Review.
" Jim Fisk memo RE: Business Residential Zone, updates.

The Board discussed the following edits/changes:
" Section 140-56: Strike any reference to "Inns" and minor grammatical corrections.
" Section 140-15: Revise Purpose statement for M. Business Residential District - BR.
" Section 140-24: Off-Street Parking and Loading (nonresidential), revise item C and add item D.
" Proposed Table B: Addition of Single-Family, Two-Family, Multi-Family and Congregate Housing subcategories for Residential Minimum Lot Size.
" Proposed Table B: Addition of Note (18).
OTHER
- none.
MEMBER COMMENTS

Cheryl Dionne: Requested that Board members contact her directly for specific needs, and that email correspondence with the Planning Department should focus only on meeting scheduling and like purposes.

Bill Straub: Discussed the simple clerical request he made for a copy of the Comprehensive Plan. Stated that the legislative work conducted by the Planning Board be consistent with the Comp. Plan. Questioned if this Board encouraged the use of the Comp. Plan, as well as the schedule for when it would be available. Stated that it was the responsibility of the Board to use this document, and recommended the Board make an official request to move this process along.

Brad Christo: Discussed the disbanding of the Comprehensive Plan Update Committee, and requested Mr. Straub receive the Planning & Land Use Laws booklet.

Mimi Demers: Stated she has no EDC update, as they have not yet met.

Dates & Times for Upcoming Meetings:
02/17/09 - 7:00 PM Planning Board Regular Meeting.
03/03/09 - 7:00 PM Planning Board Regular Meeting.

Motion by Mr. Clough, second by Mrs. Demers to adjourn the meeting. The meeting was adjourned without objection at 9:34 PM.

ATTESTED: Susie Scott
Susie Scott,
Assistant to the Director of Planning & Economic Development