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Planning Board Minutes 06/22/2010

June 22, 2010

Present: Cheryl Dionne, Richard Clough, John Stirling, Mimi Demers, Bill Straub, Joel Moulton, alternate and Terrence Parker, alternate.

Chair Dionne called the Planning Board meeting to order at 7:02 P.M.

June 8, 2010 – Planning Board regular Meeting: Motion by Mr. Clough, second by Ms. Demers to approve meeting minutes as written, passed unanimously.


1. MJS#10-01; Mike and Janet Schoff – 580 Emery’s Bridge Road (Map 10, Lot 70), R4
Zone: Amendment to an Approved Subdivision.

The Schoff’s provided the Planning Board a revised subdivision plan with the following items needed for final approval and execution:
Plan note stating “Revision to Subdivision of Land of Jonathan West and originally recorded on January 15, 1991.
Signature box for Planning Board execution; and
Bearings and distances

There was no need for a motion since the plan was already approved with the above conditions being met.

2. MSP#10-02; H.L. Patten, Inc.: Patten Route 236 Development – Commercial/Industrial
lots (Map 1, Lot 33 – Route 236).

Tom Harmon of Civil Consultants gave a description of the applicant’s sketch plan. He stated for the past couple years they have had discussion and been on site with IF&W and DEP due to the black snake habitat and have come to an agreement where that is concerned. There is an approved DOT entrance on site that was there before Patten bought the property. This will be the way they are doing it now. This will be a DEP site location project. They are proposing a 6 lot subdivision. One lot has already been approved. As the lots are built on they will come back to the Planning Board for Site Plan review.

A site location permit takes 5 to 6 months for approval. When they turn in a DEP permit you have to give public notice prior to sending in the application and have to give 10 day notice prior to that public notification meeting. If the Planning Board is satisfied with the sketch plan they would like to have that public hearing on July 6, 2010 and then they would turn in the DEP application and also be coming back to the Board with a preliminary plan application which will have more detail.

Mr. Harmon then explained the layout of the plan. Along the front of the lots is a 100’ no-cut buffer from the CMP property so it will remain wooded and won’t disturb the black snake habitat. The property will be surveyed for municipal sewer. They haven’t determined yet exactly how they are going to do that. The pump station at the High School is almost directly across the street. They could jack that line under Route 236 or they could put individual pumps on the sites. Right now they plan on having water developed by individual wells on the sites. They will talk with the Water District to see if they have any interest in supplying water to the site. They don’t anticipate a large use of water on the site.

Mr. Harmon then briefly discussed stormwater plans. The lots will show an impervious pad on each one that will drain to the stormwater for that particular lot. This will all be shown on the preliminary plan.

Mr. Harmon mentioned they will need a waiver on the grade of the road coming in because of the topography. The length of the cul-de-sac is 1,000 feet, which doesn’t meet subdivision requirements so they will be looking for a waiver for that also.

Mr. Clough asked about the 100 ft. buffer. He wanted to know if it would stay wooded. Mr. Harmon said yes. Mr. Straub asked about the gas easement being part of the 100 ft. buffer. Mr. Harmon stated it was IF&W that wants the 100 ft. buffer from CMP. The gas pipeline is outside the buffer.

Mrs. Demers asked Mr. Harmon if they thought about preserving the landscape as much as possible or minimizing tree removal or did they consider any kind of cluster idea or allowing for
open space anywhere. Mr. Harmon stated it would be hard being an industrial site.

The Board discussed the fees being taken care of and who received the application. Mr. Clough stated it was important to have on there just to cover all their basis. Ms. Dionne stated the fees were received on June 18, 2010.

Motion by Mr. Clough to accept the sketch plan as presented, second by Mr. Stirling, passed unanimously.



Ms. Dionne noted that they had notification from PUC saying they have approved CMP’s transmission line expansion. When they go to do the actual expansion they will be coming back before us whenever they are in any areas that are affected by the South Berwick zoning ordinance such as wetlands, etc.

Ms. Dionne stated we currently have no Public Works Director, Town Manager, Planner or Planning Assistant so the Board will definitely have to go out and get some second opinions from outside professionals. There are funds to do this. Mr. Clough stated because of how we updated the Ordinance we can have a third party peer review and can have that done at the expense of the developer. Ms. Dionne stated some of it will have to be under the Planning Boards expense.

Ms. Dionne talked about the possibility of sharing the Eliot Planning Administrator with South Berwick. The problem with that is Eliot’s meetings are the same night as South Berwick’s. The Board has an option to change the night of the meetings. The Board had a brief discussion on this and their options of sharing with Eliot, hiring out and/or using SMRPC. There was discussion about Chairman referring to Southern Maine Regional Planning Commission for technical review if needed or whether the entire Planning Board had to make that referral. It was requested that this be a topic on the next agenda.

Motion by Mr. Clough to meet on July 20, 2010 and not on July 6, 2010, second by Mr. Stirling, passed unanimously.



Motion by Mr. Clough, second by Mrs. Demers to adjourn the regular meeting. The meeting was adjourned without objection at 8:20 PM.