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Town Council Minutes 05/13/2014

South Berwick Town Council
May 13, 2014

Chairman Gerald W. MacPherson, Sr. called the meeting to order at 6:30pm.  Councilors present included Jean Demetracopoulos, David H. Webster, John C. Kareckas, and Russell H. Abell.  Town Manager Perry Ellsworth was also in attendance.

Approval of Minutes

1. Public Hearing – Planned Growth 04-22-14:  On a motion by Mrs. Demetracopoulos, seconded by Mr. Webster, it was unanimously voted to adopt the minutes after amending them to reflect that Mr. Abell was not present for the meeting.

2. Public Hearing – Liquor 04-22-14:  On a motion by Mr. Webster, seconded by Mrs. Demetracopoulos, it was unanimously voted to adopt the minutes as written.

3. Council 04-22-14:  On a motion by Mr. Kareckas, seconded by Mr. Webster, it was unanimously voted to adopt the minutes after amending them to reflect that Mr. Abell was not present.

Treasurer’s Warrant – May 13, 2014

1. On a motion by Mr. Kareckas, seconded by Mr. Abell, it was unanimously voted to sign the warrant in the amount of $736,016.19.

Public Comment

None

Town Manager’s Report

-Reminded everyone that political advertising within 250’ of the Clerk’s Office is prohibited because of absentee voting.
-The meeting with the school board has been moved to May 21st at 8:00am.
-Highway is currently working on Witchtrot Road.
-Will be meeting with Avesta and Mike Lassel on Friday to work on the 50% completion plan for submission to Maine State Housing.  He added that he and Jon St. Pierre will be actively involved in the planning; would like to see the project bid out and put together by one general contractor.  The Town will be doing some work on the parking area with proceeds of the land sale as previously agreed.  Mr. Ellsworth added that if all goes as planned we could receive payment in early fall, Avesta could begin construction in November, build through the winter, and complete the grounds in the spring.
-Informed the Council that the Planning Board has asked for a workshop sometime in June to go over three items.
-Will be attending the Eastern Trail meeting with Councilor Webster on Thursday at 5:30pm.
-The Town Report is now available in several locations around town.
-The SoBo Fuel fund helped 25 families with $9,000 worth of heating fuel this winter.
-Encouraged residents to stop by with any budget concerns.
-Stated that he has received several complaints about the lack of a pooper-scooper law.
-The Hike thru History is Friday, May 30th.
-There will be a NH Bike Tour coming through town this weekend.
-Informed the Council that we have received notification that our lease at the Regional Maintenance Facility (on Route 4 in Berwick) will not be renewed when it comes up in two years.

Unfinished Business

1. The Council discussed the upcoming MDOT project on the Dover-Eliot Road.  Concerns regarding the heavy loads use of several of the lanes were an issue.  Mr. Ellsworth stated that the DOT will not be using Flynn’s, Lord’s, or Waterside Lanes.  Concerns regarding detours and the use of “cut-thru” roads, such Liberty Street and Baer Road in Rollinsford were also discussed.

TC 5-13-14


On a motion by Mrs. Demetracopoulos, seconded by Mr. Kareckas, it was unanimously voted to sign the Agreement with the MDOT after amending it to limit the overlimit loads to using the Dover-Eliot Road aka Route 101, only.


On a motion by Mr. Kareckas, seconded by Mr. Abell, it was unanimously voted to take up New Business #3 out of order.  [Those minutes are below under new business]


2. The Council discussed the Trans-Pacific Partnership Trade Agreement; and whether there is enough interest to pursue developing a resolution on the matter.  An informational meeting was held last week to gage public interest.  Approximately a dozen people attended including the speakers, moderator and media.

Discussion ensued regarding the affect on local home rule authority, where state and federal representatives stand on the issue, and the need to gather more information.  Mr. Ellsworth stated that he would try to get a presentation together by representatives for the next meeting.

On a motion by Mr. Abell, seconded by Mr. Kareckas, it was unanimously voted to table further discussion until more information is obtained.

3. Mr. Ellsworth explained that the documents for the sale of land (in conjunction with Martin Parent) to the Great Works Regional Land Trust had been signed by the Town, but have now somehow been lost.  The amended P & S set May 16th as the closing date, but new documents must now be signed.

On a motion by Mr. Webster, seconded by Mrs. Demetracopoulos, it was unanimously voted to amend the P & S to extend the closing date to July 15, 2014.

New Business

1. On a motion by Mr. Abell, seconded by Mrs. Demetracopoulos, it was unanimously voted to sign the warrant calling the SAD #35 Budget Validation Referendum Election on June 10th.

2. On a motion by Mr. Abell, seconded by Mrs. Demetracopoulos, it was unanimously voted to cancel the June 10th meeting to accommodate the Primary Election.

3. Chad Gregory, Powderhouse Hill, explained that pricing different models of snowmobiles proved to be problematic due to the specific use and needs.  A company that manufactures the best-fit machine was able to provide a quote for a 2015 Arctic Cat that is equipped with the required groomer and attachments, $18,674.75.

On a motion by Mr. Webster, seconded by Mr. Abell, it was unanimously voted to waive the bid process for the Recreation Department’s purchase of a snowmobile with groomer.  The Purchasing Policy section A-150-5(g) states “The Town Council may waive requirements for competitive purchases of $10,000 or more in the case of a non-emergency purchase when the purchase is inappropriate for competitive bidding due to the nature of the item, time constraints, or other factors”.

Council Member Comments

1. Mr. Webster:
-Stated that he and Mr. Ellsworth would be attending the Eastern Trail Alliance annual meeting and any of the other councilors are welcome to join them.
-Will be out of town on Memorial Day and will not be able to march in the parade.
-Commented that he spoke with Ron Roberge and got the knocked down light pole removed at Subway.


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2. Mr. Kareckas:
-Thanked Mr. Webster and Mr. Ellsworth for taking care of the light pole.
-Commented that we need a policy for the allocation of funds for the sale to Avesta.
-Congratulated Mr. Sanzone and the Marshwood Government Team for their fine showing in DC.

3. Mr. Abell:

-Congratulated Kate Smith, music teacher; she was recently awarded the York County Teacher of the Year Award.
-Hopes to attend the Hike thru History, but may be out of town.
-Will be out of town on Memorial Day and will miss the parade.

4. Mr. MacPherson:
-Will be out of town on Memorial Day.  Will be here for the Hike thru History.
-Made note of the article in Foster’s about the Marshwood “We the People” team winning first place in the northeast (which includes New England and several Mid Atlantic states) at the competition in Washington, DC.

Adjournment

On a motion by Mr. Webster, seconded by Mrs. Demetracopoulos, it was unanimously voted to adjourn the meeting at 7:45pm.


Attested:



Barbara Bennett, CCM