Town Council Minutes 06/25/2013
South Berwick Town Council
June 25, 2013
Chairman Gerald W. MacPherson, Sr. called the meeting to order at 6:30pm. Councilors present included David H. Webster, John C. Kareckas, and Russell H. Abell. Town Manager Perry Ellsworth was also in attendance. Jean Demetracopoulos was not present.
Approval of Minutes
1. Public Hearing 5-28-13: On a motion by Mr. Webster, seconded by Mr. Kareckas, it was unanimously voted to adopt the minutes as written.
2. Council 5-28-13: On a motion by Mr. Abell, seconded by Mr. Kareckas, it was unanimously voted to adopt the minutes as written.
3. Special Council 6-11-13: On a motion by Mr. Kareckas, seconded by Mr. Webster, it was unanimously voted to adopt the minutes as written.
4. Special Council 6-20-13: On a motion by Mr. Webster, seconded by Mr. Abell, it was unanimously voted to adopt the minutes as written.
Treasurer’s Warrant – June 25, 2013
On a motion by Mr. Webster, seconded by Mr. Kareckas, it was unanimously voted to sign the warrant in the amount of $107,790.03.
1. Linda Becker, Main St, asked the Council to consider erecting a “Welcome” sign. She added that the sign could welcome and inform travelers of points of interest in town. She suggested locating the sign at the intersection of Main Street and Route 236. The Council discussed the issue and agreed that we do not market ourselves enough. The Manager stated he would get a committee together to look into the issue.
Reports & Correspondence
1. Mr. Ellsworth commented that he had received an email regarding the need for housing four exchange students for the upcoming school year. He stated that he has the contact information if anyone would like to offer housing.
2. Made note of ongoing problems between the County Budget Committee and County Commissioners. The York County Managers will be meeting on Wednesday to discuss the issue.
Town Manager’s Report
-Road construction: Traffic is starting to back up more, especially with the added project in front of the Asia Restaurant. The sidewalk concrete should be replaced on Wednesday. Most of the underground work should be done by next week. Grinding starts in mid July and some will occur during the day. Mr. MacPherson commented that we’ve done our best at negotiating times.
1. On a motion by Mr. Able, seconded by Mr. Kareckas, it was unanimously voted to amend Article XIII §3-56 of the Administrative Code as presented. (The amendment changes the number of members on the Library Advisory Board from 7 to 5.)
2. On a motion by Mr. Kareckas, seconded by Mr. Abell, it was unanimously voted to accept the donation of property as described in the deed and recorded at the York County Registry in Book 16626, Page 59, and as referred to in Plan Book 361, Page 40. [This property is adjacent to the Town Forrest]
1. 200th Anniversary sign: Mary Vaughn of the ad hoc committee explained that the committee approached Signs By Mo to design a sign for the bicentennial. The sign would be 8’ tall and have a period look in keeping with the 200th anniversary.
Mr. Kareckas asked what materials would be used. Mrs. Vaughn stated that she was not sure of the materials but the sign would be sturdy for ground installation.
On a motion by Mr. Kareckas, seconded by Mr. Abell, it was unanimously voted to utilize the $250 in the Historic District Commission 2012/2013 budget toward the 200th anniversary sign.
Mr. Webster questioned the sign for the library on the town hall front lawn and who authorized it. Mr. Ellsworth stated that it is the fundraising campaign sign; and he and Jon St. Pierre probably determined its location. The Council discussed the number of signs and the length of time they are present on the front lawn. Mr. Webster commented that the Council should have approval of all “permanent” signage at the town hall or none.
2. The Council discussed the necessity of transferring funds to cover 2012/2013 budget overruns. The overages will be offset by unspent funds from other departments. The following transfers were unanimously approved from the undesignated fund to the following budgets:
Account Amount Cause __ Motion by___ Second by
4160, Code Enforcement $1,500 Wages & Fuel Cost Mr. Kareckas Mr. Webster
4230, Police $9,900 Wages, Equip Repair Mr. Abell Mr. Kareckas
4325, Town Garage $3,500 Waste Oil Disposal Mr. Webster Mr. Kareckas
4335, Solid Waste $6,900 Wages for Driver Mr. Kareckas Mr. Abell
Coverage & Fuel
4470, Library $4,300 Publications/Utilities/Equip Mr. Abell Mr. Kareckas
4510, Social Services $5,000 Assistance Grants Mr. Kareckas Mr. Abell
3. On a motion by Mr. Kareckas, seconded by Mr. Webster, it was unanimously voted to reappoint the following board and committee members for a term to expire June 30, 2016:
Board of Assessment Review Historic District Commission Planning Board
David Stansfield B. Daniel Boyle John Stirling
John Stirling Virginia Jennings
Brian Kunkel, Alt
Building Committee Library Advisory Board Zoning Board of Appeals
David Stansfield Peter Howell Francis Jillson
Brad Christo Tim Benoit Smilie Gregg Rogers
Marilyn L. Ladner
The Council did acknowledge that Planning Board member Joel Moulton and Recreation Committee member Tracy LaPointe did not wish to be reappointed.
4. On a motion by Mr. Kareckas, seconded by Mr. Webster, it was unanimously voted to affirm the slate of Municipal Officials for Fiscal Year 2014:
Perry A. Ellsworth Town Manager, Tax Collector, Treasurer, Road Commissioner
Roberta L. Orsini Assistant Town Manager, General Assistance Director
Barbara Bennett Town Clerk, Registrar of Voters, Motor Vehicle Agent, IF&W Agent
Beverly J. Hasty Deputy Tax Collector
Fern Houliares Deputy Treasurer
Craig Skelton Assessing Agent
Jon St. Pierre Public Works Director
Joe Rousselle Code Enforcement Officer, Plumbing Inspector, Health Officer
Jim Webster Alternate CEO & LPI
Dana P. Lajoie Police Chief, Constable
George e. Gorman Fire Chief, Fire Warden
Blain Cote Emergency Management Director
Karen Eger Library Director
Sharon Brassard Recreation Director
Andrew Clark Animal Control Officer
5. On a motion by Mr. Webster seconded by Mr. Kareckas, it was unanimously voted to authorize the Manager to explore opportunities for collaboration with Berwick pertaining to police and dispatch and to appoint Jack Kareckas and Russell Abell to work on this collaboration effort. Mr. Webster stated that he would be happy to serve as an alternate.
6. The Council discussed the bids received for the Vine Street Termination project. Bids were received from Hussey Excavation $29,388.00, Mick Construction $27,195.00, and Wm Shapleigh & Son Construct $26,926.00. FEMA will cover 90% of the cost, with a 10% match from the Town. There is money in the Capital Improvements budget for roads.
On a motion by Mr. Kareckas, seconded by Mr. Abell, it was unanimously voted to award the bid to Wm Shapleigh & Son Construction in the amount of $26.926.00.
7. The Council discussed Eliot’s good Neighbor Petition under section 126 of the Clean Air Act. Mr. Kareckas explained that the petition asks that the U. S. Environmental Protection Agency take action concerning the emissions of sulfur dioxide that travel across the border into Maine from the Schiller Station coal-fired plant in New Hampshire. Both Mr. Webster and Mr. Abell stated that it would be nice to have someone come and speak to the Council about the issue.
Council Member Comments
1. Mr. Abell:
-Thanked his son Marcos for attending the meeting and waiting patiently.
2. Mr. Webster:
-Commented that this was the first year he was able to attend the Hike-thru-History and enjoyed it very much.
-Commented that the parking area for the Town Forest looks great. The land was a nice donation from the Gallo’s.
3. Mr. MacPherson:
-Commented that the VFW memorial for Paul Hussey, Sr. and Warren Hilton was well attended. The VFW always does a nice job.
Both Mr. Webster and Mr. MacPherson made comments on the increased usage of Vaughan’s Woods and how improvements at the Town Forest will provide increased opportunities for usage there also.
On a motion by Mr. Abell, seconded by Mr. Kareckas, it was unanimously voted to adjourn the meeting at 8:02pm.
Barbara Bennett, CCM