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Town Council Minutes 06/25/2013

South Berwick Town Council
June 25, 2013

Chairman Gerald W. MacPherson, Sr. called the meeting to order at 6:30pm.  Councilors present included David H. Webster, John C. Kareckas, and Russell H. Abell.  Town Manager Perry Ellsworth was also in attendance.  Jean Demetracopoulos was not present.

Approval of Minutes

1. Public Hearing 5-28-13:  On a motion by Mr. Webster, seconded by Mr. Kareckas, it was unanimously voted to adopt the minutes as written.

2. Council 5-28-13:  On a motion by Mr. Abell, seconded by Mr. Kareckas, it was unanimously voted to adopt the minutes as written.

3. Special Council 6-11-13:  On a motion by Mr. Kareckas, seconded by Mr. Webster, it was unanimously voted to adopt the minutes as written.

4. Special Council 6-20-13:  On a motion by Mr. Webster, seconded by Mr. Abell, it was unanimously voted to adopt the minutes as written.

Treasurer’s Warrant – June 25, 2013

On a motion by Mr. Webster, seconded by Mr. Kareckas, it was unanimously voted to sign the warrant in the amount of $107,790.03.

Public Comment

1. Linda Becker, Main St, asked the Council to consider erecting a “Welcome” sign.  She added that the sign could welcome and inform travelers of points of interest in town.  She suggested locating the sign at the intersection of Main Street and Route 236.  The Council discussed the issue and agreed that we do not market ourselves enough.  The Manager stated he would get a committee together to look into the issue.

Reports & Correspondence

1. Mr. Ellsworth commented that he had received an email regarding the need for housing four exchange students for the upcoming school year.  He stated that he has the contact information if anyone would like to offer housing.

2. Made note of ongoing problems between the County Budget Committee and County Commissioners.  The York County Managers will be meeting on Wednesday to discuss the issue.

Town Manager’s Report

-Road construction:  Traffic is starting to back up more, especially with the added project in front of the Asia Restaurant.  The sidewalk concrete should be replaced on Wednesday.  Most of the underground work should be done by next week.  Grinding starts in mid July and some will occur during the day.  Mr. MacPherson commented that we’ve done our best at negotiating times.

Unfinished Business

1. On a motion by Mr. Able, seconded by Mr. Kareckas, it was unanimously voted to amend Article XIII §3-56 of the Administrative Code as presented.  (The amendment changes the number of members on the Library Advisory Board from 7 to 5.)

2. On a motion by Mr. Kareckas, seconded by Mr. Abell, it was unanimously voted to accept the donation of property as described in the deed and recorded at the York County Registry in  Book 16626, Page 59, and as referred to in Plan Book 361, Page 40.  [This property is adjacent to the Town Forrest]

New Business

1. 200th Anniversary sign:  Mary Vaughn of the ad hoc committee explained that the committee approached Signs By Mo to design a sign for the bicentennial.  The sign would be 8’ tall and have a period look in keeping with the 200th anniversary.


TC 6-25-2013

Mr. Kareckas asked what materials would be used.  Mrs. Vaughn stated that she was not sure of the materials but the sign would be sturdy for ground installation.

On a motion by Mr. Kareckas, seconded by Mr. Abell, it was unanimously voted to utilize the $250 in the Historic District Commission 2012/2013 budget toward the 200th anniversary sign.

Mr. Webster questioned the sign for the library on the town hall front lawn and who authorized it.  Mr. Ellsworth stated that it is the fundraising campaign sign; and he and Jon St. Pierre probably determined its location.  The Council discussed the number of signs and the length of time they are present on the front lawn.  Mr. Webster commented that the Council should have approval of all “permanent” signage at the town hall or none.

2. The Council discussed the necessity of transferring funds to cover 2012/2013 budget overruns. The overages will be offset by unspent funds from other departments.  The following transfers were unanimously approved from the undesignated fund to the following budgets:

Account                         Amount  Cause                   __      Motion by___    Second by
4160, Code Enforcement  $1,500          Wages & Fuel Cost               Mr. Kareckas    Mr. Webster
4230, Police                    $9,900          Wages, Equip Repair             Mr. Abell       Mr. Kareckas
4325, Town Garage               $3,500          Waste Oil Disposal              Mr. Webster     Mr. Kareckas
                                                And Propane                     
4335, Solid Waste               $6,900          Wages for Driver                Mr. Kareckas    Mr. Abell
                                                Coverage & Fuel         
4470, Library                   $4,300          Publications/Utilities/Equip    Mr. Abell       Mr. Kareckas
4510, Social Services           $5,000          Assistance Grants               Mr. Kareckas    Mr. Abell

3. On a motion by Mr. Kareckas, seconded by Mr. Webster, it was unanimously voted to reappoint the following board and committee members for a term to expire June 30, 2016:

Board of Assessment Review      Historic District Commission            Planning Board
David Stansfield                        B. Daniel Boyle                 John Stirling
John Stirling                           Virginia Jennings
Brian Kunkel, Alt

Building Committee                      Library Advisory Board          Zoning Board of Appeals
David Stansfield                        Peter Howell                            Francis Jillson
Brad Christo                            Tim Benoit                              Smilie Gregg Rogers

Conservation Commission
Marilyn L. Ladner

The Council did acknowledge that Planning Board member Joel Moulton and Recreation Committee member Tracy LaPointe did not wish to be reappointed.

4. On a motion by Mr. Kareckas, seconded by Mr. Webster, it was unanimously voted to affirm the slate of Municipal Officials for Fiscal Year 2014:

Perry A. Ellsworth              Town Manager, Tax Collector, Treasurer, Road Commissioner
Roberta L. Orsini               Assistant Town Manager, General Assistance Director
Barbara Bennett         Town Clerk, Registrar of Voters, Motor Vehicle Agent, IF&W Agent
Beverly J. Hasty                Deputy Tax Collector
Fern Houliares          Deputy Treasurer
Craig Skelton           Assessing Agent
Jon St. Pierre          Public Works Director
Joe Rousselle           Code Enforcement Officer, Plumbing Inspector, Health Officer
Jim Webster             Alternate CEO & LPI
Dana P. Lajoie          Police Chief, Constable
George e. Gorman        Fire Chief, Fire Warden
Blain Cote              Emergency Management Director
Karen Eger              Library Director
Sharon Brassard         Recreation Director
Andrew Clark            Animal Control Officer


TC 6-25-2013

5. On a motion by Mr. Webster seconded by Mr. Kareckas, it was unanimously voted to authorize the Manager to explore opportunities for collaboration with Berwick pertaining to police and dispatch and to appoint Jack Kareckas and Russell Abell to work on this collaboration effort.  Mr. Webster stated that he would be happy to serve as an alternate.

6. The Council discussed the bids received for the Vine Street Termination project.  Bids were received from Hussey Excavation $29,388.00, Mick Construction $27,195.00, and Wm Shapleigh & Son Construct $26,926.00.  FEMA will cover 90% of the cost, with a 10% match from the Town.  There is money in the Capital Improvements budget for roads.

On a motion by Mr. Kareckas, seconded by Mr. Abell, it was unanimously voted to award the bid to Wm Shapleigh & Son Construction in the amount of $26.926.00.

7. The Council discussed Eliot’s good Neighbor Petition under section 126 of the Clean Air Act.  Mr. Kareckas explained that the petition asks that the U. S. Environmental Protection Agency take action concerning the emissions of sulfur dioxide that travel across the border into Maine from the Schiller Station coal-fired plant in New Hampshire.  Both Mr. Webster and Mr. Abell stated that it would be nice to have someone come and speak to the Council about the issue.

Council Member Comments

1. Mr. Abell:
-Thanked his son Marcos for attending the meeting and waiting patiently.

2. Mr. Webster:
-Commented that this was the first year he was able to attend the Hike-thru-History and enjoyed it very much.
-Commented that the parking area for the Town Forest looks great.  The land was a nice donation from the Gallo’s.

3. Mr. MacPherson:
-Commented that the VFW memorial for Paul Hussey, Sr. and Warren Hilton was well attended. The VFW always does a nice job.

Both Mr. Webster and Mr. MacPherson made comments on the increased usage of Vaughan’s Woods and how improvements at the Town Forest will provide increased opportunities for usage there also.

Adjournment

On a motion by Mr. Abell, seconded by Mr. Kareckas, it was unanimously voted to adjourn the meeting at 8:02pm.

Attested:

Barbara Bennett, CCM