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Town Council Minutes 07/22/2014

South Berwick Town Council
July 22, 2014

Chairman Gerald W. MacPherson, Sr. called the meeting to order at 6:34pm.  Councilors present included Jean Demetracopoulos, David H. Webster, John C. Kareckas, and Russell H. Abell.  Town Manager Perry Ellsworth was also in attendance.

Approval of Minutes

1. Council 7-08-14:  On a motion by Mrs. Demetracopoulos, seconded by Mr. Webster, it was unanimously voted to adopt the minutes as written.

Treasurer’s Warrant

1. On a motion by Mr. Abell, seconded by Mr. Webster, it was unanimously voted to sign the $363,510.33 warrant dated July 17, 2014.

A brief discussion regarding the proper date of the warrant ensued.  All agreed that the date of the warrant is the date the Treasurer signs it.  [The warrant is usually finalized & signed by the Treasurer on Thursday prior to the meeting on Tuesday]

Public Comment

None

Town Manager’s Report

-The sale of two lots (with August Realty) to the Great Works Regional Land Trust is complete.  As voted at the Town Meeting in June, the proceeds totaling $6,351 will go toward funding our contributions to the Eastern Trail Alliance and the Conservation Coordinator.  Work is still being done to determine ownership of the adjacent third parcel.
-The Seacoast Energy Initiative (SEI) grant process is more work than originally thought.  There are currently two solar projects in South Berwick & York, two electrical in South Berwick & Eliot, one weatherization in Eliot and one installation of a natural gas furnace in Kittery.  A Clerk-of-the-Works will be hired to oversee projects and timelines.
-Provided the Councilors with copies of the new Kittery Area Comprehensive Transportation System (KACTS) Long Range Transportation Plan.  There will be a public hearing on August 7th at the Kittery Town Hall.  Mr. Ellsworth added that the Plan is a valuable resource; it contains the most current information on area economics, demographics, and transportation.
-The Maine Municipal Legislative Policy Committee is working on signage issues and the fact that the State is trying to usurp municipal ordinances by placing signs anywhere it wants.
-The Avesta senior housing project is moving along well.  We have two easements with the school, one for entry/egress for the path and one for drainage.  Mr. Ellsworth also informed everyone that Avesta is having an open house in Portland at the Adams School Condos on July 24th if anyone is interested in attending.
-Pavement milling will begin on Agamenticus Road at 6:30am on July 28th.  There will be one lane open for traffic.  The project should take 2-3 days.
-Route 101 will be closed from August 7th until August 21st for the replacement of the Shorey’s Brook culvert.  Some lane closures will begin in late July.
-We have received our first check for $19,000 from the State for this year’s Revenue Sharing.  This is 38% less than our first check last year.  We expect to receive a total of $363,000 this year.
-Meetings with the school board have been very beneficial.  
-He is still trying to schedule collaboration meetings with Berwick and Eliot.
-Happy Birthday Jerry MacPherson.
-Asked the Council to consider changing the first meeting date in August.  He will be away at the annual Manager’s conference.




TC 07-22-14


New Business

1. On a motion by Mr. Abell, seconded by Mrs. Demetracopoulos, it was unanimously voted to approve the new liquor license for MWG Pizza, LLC.

2. On a motion by Mr. Kareckas, seconded by Mr. Webster, it was unanimously voted to authorize the Council Chairman to sign the audit engagement letter with Smith & Associates, CPAs.  (Audit scheduled for late October)

3. The Town Manager explained that the purchase of the new fire truck was delayed for a year so a larger down payment could be made.  We have looked at six different trucks and decided that the demo pumper for $389,900 was our best deal.  The additional equipment and lettering amount to $8600.  The down payment will be $200,000; estimated annual lease/purchase payments will be about $30,000 for 7 years.

On a motion by Mr. Webster, seconded by Mrs. Demetracopoulos, it was unanimously voted to authorize the Town Manager to sign a contract with Marion Body Works for a 2013 demo pumper for $389,900; with the total outfitted price of $397,600.

4. On a motion by Mr. Kareckas, seconded by Mr. Abell, it was unanimously voted to authorize the Town Manager to enter into a contract for removal of asbestos from the ‘Day’ property building with funds to come from the Recreation and Facilities capital account in an amount not to exceed $12,000.

5. On a motion by Mrs. Demetracopoulos, seconded by Mr. Webster, it was unanimously voted to mark the Maine Municipal Executive Committee ballot by voting for Stephan Bunker (Selectman Farmington) for Vice-President and Cynthia Mehnert (Councilor Orono), Laurie Smith (Manager Kennebunkport), and Patricia Sutherland, (Selectman Chapman) for Directors.


On a motion by Mrs. Demetracopoulos, seconded by Mr. Webster, it was unanimously voted to suspend the rules to consider an item not on the agenda.  

On a motion by Mrs. Demetracopoulos, seconded by Mr. Kareckas, it was unanimously voted to change the first meeting date in August from the 12th to the 5th.


6. On a motion by Mr. Abell, seconded by Mrs. Demetracopoulos, it was unanimously voted to hold a public hearing on Tuesday, August 5, 2014 at 6:30pm to receive comment on the annual updates to Appendix A of the General Assistance Ordinance.

Council Member Comments

1. Mr. Abell:
-Stated that he will not be available for the meeting on August 5th.

2. Mr. Webster:
-Stated that driving on Witchtrot Road is “delightful”; the highway crew did a nice job.

3. Mrs. Demetracopoulos:
-Requested that review of the road acceptance ordinance be placed on the next agenda.  Mr. Webster, with Mr. Ellsworth in agreement, stated that it would be preferable to hold a workshop first.  Council agreed to tentatively schedule a workshop on August 19th at 6:30pm.

Adjournment

On a motion by Mrs. Demetracopoulos, seconded by Mr. Webster, it was unanimously voted to adjourn the meeting at 7:21pm.


Attested:



Barbara Bennett, CCM