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Vaughan Fund Minutes 04/23/2013

Vaughan Fund
April 23, 2013
 
 
Chairman David H. Webster called the meeting to order at 6:30pm.  Trustees present included Gerald W. MacPherson, Sr., Jean Demetracopoulos, and John C. Kareckas.  Town Manager Perry Ellsworth was also present.  Russell Abell was not in attendance.
 
Approval of Minutes
 
1. 10-16-12:  On a motion by Mrs. Demetracopoulos, seconded by Mr. MacPherson, it was unanimously voted to adopt the minutes as written.
 
New Business
 
1. The Trustees reviewed the applications for grants.
 
-Vaughan Woods Memorial State Park requesting $1307.00 for a swing set for the playground:
 
Glenn Dochtermann explained that the swing set would complete the playground.  The set is made in Maine and there are volunteers ready to help with the installation.
 
On a motion by Mrs. Demetracopoulos, seconded by Mr. MacPherson, it was unanimously voted to approve a $1307.00 grant to Vaughan’s Wood Memorial State Park for a swing set.
 
 
-SoBo Central is requesting $3,000 for Lantern Fest:
 
Ginny Alterio and Nicole St. Pierre explained how well Lantern Fest has been received by the community and has created a significant increase in attendance.  The funds requested will help buy lantern making supplies, safety equipment, posters, and additional marketing materials that can be reused yearly.
 
On a motion by Mr. Kareckas, seconded by Mr. MacPherson, it was unanimously voted to approve a $3,000.00 grant to Sobo Central for Lantern Fest.
 
Fern Houliares, Town accountant, reminded the Trustees that they needed to vote to withdraw and expend the funds to cover the approved grants.
 
On a motion by Mr. MacPherson, seconded by Mrs. Demetracopoulos, it was unanimously voted to withdraw and expend $4307.00 from the Fidelity account.
 
A brief discussion ensued regarding the Fund’s policy that allows for only 2 consecutive disbursements to the same applicant.  Note was made that the Trustees do have the latitude to override the policy.  Mrs. Demetracopoulos expressed her concerns that the Fund was not to be used to provide any groups with their operating budget.
 
ADJOURNMENT
 
On a motion by Mrs. Demetracopoulos, seconded by Mr. MacPherson, it was unanimously voted to adjourn the meeting at 6:57pm.
 
 
 
Attest:
 
 
 
 
Barbara Bennett, CCM
Town Clerk